Start with a typical clinical day
Tell us how much time you and your staff spend on a few common workflows. Your best estimate is enough.
Your practice spends at least XX hours a week on repeatable work
That adds up to XX hours a year.
See where that time goes ↓
How the work is distributed
XX takes the largest share of your repeatable work: XX hours per week, or XX% of your total.
Pajama notes add up
You spend XX hours a week on after-hours documentation, or about XX hours a year. 91% of providers do some documentation after hours, while 52% of those using AI for documentation report less after-hours work.
Your biggest workflow stands out
XX makes up XX% of your repeatable work. If that result surprised you, it may be worth looking at where that time is going and what could be handled differently.
See what AI could take off your plate
From notes and visit prep to patient messages and routine calls, see how Tebra AI Smart Staff can help with the work that keeps piling up.
Frequently asked questions
Frequently asked questions
A medical practice workflow time calculator estimates how much time providers and staff spend on repeatable operational work. This calculator measures time across four workflows: clinical documentation, visit preparation, patient messages, and phone and scheduling work. It then ranks those workflows to show which accounts for the largest share of your practice’s time.
The calculator uses six inputs about your practice, including provider and staff time, number of providers, and clinical days per week. It uses those answers to estimate the total time spent on the four measured workflows each week and year. Results are estimates rather than exact measurements.
The calculator measures four areas of manual work: clinical documentation, visit preparation, patient messages, and phone and scheduling work. It accounts for work performed by both providers and staff to give practices a more complete view of where their time goes.
Repeatable work is made up of recurring operational tasks that providers or staff perform regularly as part of running the practice. Examples include documenting visits, reviewing patient information before appointments, responding to messages, scheduling appointments, and handling routine phone calls.
Start with your workflow ranking to understand where repeatable work takes up the most time. From there, you can evaluate whether changes to processes, staffing, or technology could reduce manual work in that area.