Tebra pricing: What independent practices pay and why

TL;DR: Tebra pricing at a glance

Here’s a quick overview of how Tebra pricing works and what you can expect to pay:

• Tebra pricing ranges from $49 to $799 per provider, per month, depending on whether you use a single solution or a full platform bundle, and how your practice is set up.
• You can start with a single solution or choose one of the two platform bundles: Practice Essentials (billing, clinical EHR, and telehealth) and Practice Automation (which adds patient experience and engagement tools).
• Tebra uses subscription-based pricing, not a percentage of collections, so your monthly cost stays predictable and doesn’t increase as your revenue grows.
• Tebra offers low-volume pricing for practices submitting 100 or fewer claims per month.
• Tebra bundles EHR, billing, and patient engagement tools in one system, reducing the need for multiple vendors.
• Kareo and PatientPop merged to form Tebra in 2021, combining clinical and practice growth tools into one platform.

 

​​​​Pricing ranges

Tebra offers two pricing paths based on how you run your practice and what you need.

• Platform bundles combine EHR, billing, telehealth, and patient engagement into a single system. Most established and growing practices choose this route. 
• Single solutions let you start with one core tool, EHR, billing, or patient experience, and expand later. 

Monthly pricing ranges from $49 to $799 per provider, depending on which path you take, your provider type, and claim volume. Lower rates are available for low-volume practices, and pricing scales as your practice grows, so you’re not overpaying early or outgrowing your system later.

The price ranges below reflect what independent practices typically pay, but your exact cost will depend on the number of providers, specialty, claim volume, and platform bundle.

Platform bundles

For practices that want a complete system, Tebra offers two bundles:

• Practice Essentials: Clinical EHR, billing software, and telehealth
• Practice Automation: Everything in Essentials, plus Patient Experience tools

Practice type	Volume tier	Practice Essentials	Practice Automation
Physician	Standard	$599 / month	$799 / month
Physician	Low volume	Starting at $349 / month	Starting at $399 / month
Non-Physician	Standard	$399 / month	$449 / month
Non-Physician	Low volume	Starting at $199 / month	Starting at $249 / month
Therapist	Standard	$225 / month	$299 / month

* All prices are per provider, per month.

 

Single solutions

If you’re just getting started or only need one system, you can begin with a single solution and then expand to the full platform over time. Single solution options provide access to specific parts of Tebra and are commonly used by practices that are just getting started or only need one core system.

Solution	Practice type	Starting price (per provider, per month)
Patient Experience + Marketing	Non-physician	Starting at $49
	Physician	Starting at $99
EHR Starter	Non-physician	Starting at $99
	Physician	Starting at $199
Billing Starter	Non-physician	Starting at $99
	Physician	Starting at $199

Trusted by 100,000+ providers nationwide. Tebra is ONC-certified and HIPAA-compliant.

 

What do these practice types mean?

Tebra pricing varies based on three provider categories: 

• Physician refers to medical doctors (MDs) and doctors of osteopathic medicine (DOs), including specialists who diagnose, treat, and manage patient care.
• Non-physician providers include clinicians such as nurse practitioners (NPs), physician assistants (PAs), and other licensed providers who deliver care but are not physicians.
• Therapists include behavioral health and therapy-based providers such as psychologists, counselors, licensed clinical social workers, and rehabilitation specialists like physical, occupational, and speech therapists.

These categories reflect common differences in workflows, billing complexity, and platform usage, which can influence pricing.

How Tebra pricing works

Tebra pricing is based on three factors:  

• The number of providers
• Provider type and specialty
• Platform bundle and configuration

Number of providers

Tebra uses a per-provider subscription model, which means your monthly cost scales with the number of clinicians using the system.

This is the most consistent factor across pricing. A solo provider practice will have a different cost than a multi-provider group because more users require more system access, workflows, and support.

Provider type and specialty workflows

Your pricing can also vary based on your provider type and specialty.

Different specialties often require different documentation templates, billing processes, and workflows. For example, a primary care practice, a behavioral health provider, and a specialty clinic may each use the platform in different ways, which can influence pricing ranges.

This is why you’ll see differences between physician, non-physician, and therapist pricing in the table above.

Platform configuration and bundles

Your pricing reflects how much of the platform you use. You can start with a single solution or use a full bundled platform. Choosing a bundle over a single solution affects more than your monthly cost. It changes how your practice operates. 

With a bundled platform, you can: 

• Run clinical, billing, and front office workflows in one system without managing multiple vendors 
• Reduce duplicate data entry between disconnected tools
• Simplify reporting with unified data across EHR, billing, and patient engagement
• Lower total software costs over time by eliminating overlapping subscriptions 

Low-volume pricing for smaller or growing practices

​​If you’re just getting started or still building patient volume, you may qualify for lower entry pricing.

Tebra offers reduced pricing tiers for practices submitting 100 claims or fewer per month, making it easier to get started at a lower cost. Once you exceed that threshold for three consecutive months, pricing transitions to the standard tier.

This allows your cost to scale with your practice, so you’re not overpaying early on as you grow.

What’s included in the Tebra platform

Tebra combines EHR, billing, telehealth, and patient engagement tools in one platform. Instead of using multiple vendors, practices can manage clinical care, billing, patient communication, and growth in one system. 

Clinical EHR and documentation

With Tebra, you can manage your clinical workflows and patient records in one system.

This includes:

• Charting and clinical documentation
• Scheduling and calendar management
• Electronic prescribing with EPCS and PDMP monitoring
• Lab integrations
• Telehealth and virtual visits

This allows you to document care, manage appointments, and deliver visits without switching between systems. No separate tool required for core clinical workflows. 

Explore Tebra’s EHR Solution→

Billing and revenue cycle management

Tebra integrates billing directly with clinical workflows, reducing the need for separate systems. Because billing and EHR share the same system, practices report fewer errors and faster reimbursement cycles. 

This includes:

• Claim creation, submission, and tracking
• Insurance eligibility checks
• Denial management and appeals
• Payment posting and payment collection
• Patient billing 
• Revenue and collections reporting

Because billing is integrated with your clinical workflows, you can manage claims and payments in the same system where care is delivered and reduce duplicate work across tools.

Explore Billing→

Patient experience and engagement

Tebra includes patient engagement tools that support patient communication and front-office workflows in one place.

Depending on your bundle, this may include:

• Online scheduling and appointment requests
• Customized automated reminders via text, email, or phone
• Digital intake forms completed before visits
• Secure messaging and patient portal access

These tools can help reduce no-shows, streamline intake, and improve how patients interact with your practice.

Explore patient experience→

AI-powered workflows and automation

Tebra includes AI-powered tools that help reduce administrative workload and improve efficiency across the platform, including:

• AI-assisted documentation (AI Note Assist) to complete notes faster
• AI-generated review responses (AI Review Replies) to maintain your online reputation
• AI-driven insights (AI Review Insights) that surface trends in patient feedback and practice performance

These capabilities are designed to reduce time spent on repetitive tasks and improve efficiency without adding new tools to your workflow.

Explore AI tools→

Practice marketing and online presence

For practices using a more comprehensive setup, Tebra includes tools that manage your online presence and support patient acquisition.

This may include:

• Website and online presence management
• Directory listings and profile distribution
• Reputation management and review monitoring

This helps you attract new patients and manage your visibility without relying on separate marketing tools.

Explore practice marketing→

How this impacts total cost

Tebra’s bundled approach can reduce total cost of ownership compared to managing multiple point solutions. Because these capabilities are combined into one platform, your pricing reflects how you use the system rather than a single feature. Running clinical, billing, and patient engagement in one place reduces software overlap, eliminates duplicate work, and simplifies how your practice operates day to day.

Understanding EHR pricing models

To put Tebra pricing in context, it helps to look at how EHR pricing works across the industry. For independent medical practices, most cloud-based EHR platforms typically range from $200 to $700 per provider per month, depending on the level of functionality, support, and services included.

Common EHR pricing models

Most EHR vendors use one of a few common pricing structures. Understanding how these models work can make it easier to compare options and evaluate long-term cost.

Pricing model	How it works	Best for	Tradeoffs
Subscription pricing	Fixed monthly fee per provider or practice	Practices that want predictable, consistent software costs	May feel higher upfront for very small practices
Percentage of collections	Vendor takes a percentage of practice revenue	Practices that want billing services bundled with software	Costs increase as revenue grows
Flat-rate plans	Fixed monthly price with limited features	Solo providers or small practices with simple needs	Often requires additional tools for billing, engagement, or reporting

With subscription pricing, your software cost doesn’t increase as your revenue grows. For example, whether your practice collects $50,000 or $500,000 per month, your pricing is based on your setup, not your collections.

On-premise vs. cloud-based EHR pricing

Another factor that affects your cost is how the system is delivered.

Most modern EHR platforms are cloud-based, which means you pay a recurring subscription instead of purchasing and maintaining your own infrastructure.

With a cloud-based system, you typically get:

• Automatic software updates
• Built-in security and compliance monitoring
• Remote access from multiple locations
• Reduced need for in-house IT support

In contrast, on-premise systems often require:

• Dedicated servers and hardware
• Internal IT staff for maintenance
• Manual updates and upgrades
• Higher upfront investment

Because of this, cloud-based EHR platforms usually offer lower upfront costs and more predictable long-term pricing. Tebra is a cloud-based platform with subscription pricing, automatic updates, and no on-premise infrastructure requirements. 

Where Tebra fits

Tebra uses a subscription-based pricing model designed specifically for independent practices.

This means your pricing is based on a predictable monthly cost, rather than a percentage of collections. You can plan for consistent expenses as your practice grows, without costs increasing alongside your revenue.

Tebra combines EHR, billing, telehealth, and patient engagement tools into one platform. Instead of managing multiple systems, you can run both clinical and operational workflows in a single place.

This bundled approach can simplify how your practice operates and may reduce your total cost of ownership over time.

ROI: Is Tebra worth the cost?

Tebra’s value comes from how the platform impacts time, revenue, and operations — not just the monthly subscription. 

Because Tebra combines clinical, billing, and patient workflows in one system, you’re not just paying for software, you’re investing in how efficiently your practice runs.

Where practices see the biggest impact

While results vary depending on how a practice is set up, Tebra practices report measurable improvements in a few common areas:

Time saved on administrative work
Automating documentation, billing workflows, and patient communication reduces time spent on repetitive tasks each week. Instead of manually entering data across systems or following up on routine tasks, much of that work happens automatically in the background. 

With Tebra, practices reduce note-writing time by an average of 30 minutes per day, per provider, with some clinics saving $195,000 in provider time specifically by streamlining the intake process.

Simplified practice operations
Running multiple systems often means juggling vendors, duplicating work, and managing disconnected workflows. By bringing clinical, billing, and front-office processes into one platform, you can reduce coordination overhead, simplify training, and make your operations easier to manage. 

This centralized approach gives owners the “mental freedom” to focus on growth, helping independent practices drive a 29% increase in online appointment requests and build a digital presence that outperforms larger regional hospital systems.

Replace multiple tools with one platform
If you’re currently using separate tools for EHR, billing, and patient engagement, those systems often require manual handoffs and duplicate data entry. Consolidating those workflows into one platform can simplify reporting, reduce errors, and eliminate the need to maintain multiple tools. 

Over time, this lowers total software costs and eliminates “system sprawl,” with scaling practices reclaiming over $275,000 in annual clinical capacity that was previously lost to administrative overhead and duplicate entry.

Improved billing accuracy and cash flow
Disconnected billing workflows can lead to errors, delays, and missed revenue opportunities. With integrated billing and claims management, you can reduce errors, improve claim acceptance rates, and speed up reimbursement timelines. 

This tighter integration helps protect your bottom line, with Tebra users seeing no-show rates drop from 50% to less than 1% and high-volume practices saving $900,000 annually through automated billing and payment workflows.

How to evaluate ROI for your practice

The best way to understand ROI isn’t to look at pricing alone. It’s to compare current costs and workflows, against the changes that come with an integrated system.

Consider: 

• How many systems are you using to manage clinical care, billing, and patient communication?
• How much time does your team spend on manual tasks like documentation, follow-up, and claim management?
• Where do delays, errors, or inefficiencies impact your revenue or patient experience?

From there, consider what changes if those workflows are connected in one platform. Reducing duplicate work, automating routine tasks, and consolidating systems can impact both your operating costs and how efficiently your practice runs.

Because every practice is different, ROI will depend on your size, specialty, and current workflows. The goal isn’t to find a universal number, but to understand how changes in time, tools, and processes affect your overall cost and performance.

One way to model this is by estimating how automation and workflow consolidation could impact your practice. Use Tebra’s automation ROI calculator to estimate how much time and revenue you could save based on your current workflows.

Try the calculator→